Bill created
New bill in Xero as Awaiting Approval
Xero IntegrationInvoices in Xero.
In 5 seconds.
Upload any invoice - PDF, photo, Word or Excel. AI reads every field and creates the bill in Xero automatically. PDF attached. Tax code mapped. Ready to approve.
✓ Works with Xero Australia · NZ · UK · Global
✓ 14-day free trial · No credit card
Bill created in Xero
PDF and coding attached
Supplier
Intune Massage & Muscle Therapy
AmountAUD $1,250.00
Account475 - Subcontractors
TaxGST on Expenses
AttachmentInvoice_May2026.pdf attached
✓ Synced successfully. Ready for accountant approval.
Everything synced. Nothing missed.
PDF attached
Original invoice attached to the bill
Vendor matched
Matched to your Xero contacts
Account mapped
Ledger account from your chart of accounts
Tax code applied
GST, BAS Excluded, or zero-rated - auto-detected
Multi-page support
All pages read, all line items extracted
From upload to Xero in 4 steps
Upload any invoice
PDF, photo, Word, Excel. Drag and drop or forward by email to your unique Sumext inbox. Any format, any language.
AI reads every field
AI extracts vendor name, invoice number, date, line items, subtotal, tax amount, and total. 98% accuracy on clean invoices.
Review and confirm
Fields pre-filled. Ledger account suggested based on your past approvals. One click to confirm. After 3 approvals - fully automatic.
Bill lands in Xero
Bill created as Awaiting Approval with PDF attached. Your accountant reviews and approves. Done.
Self-learning rules
Gets smarter every invoice
The first time you process an invoice from VentraIP, you map it to Software & Subscriptions - 630. Sumext saves that rule.
Second invoice from VentraIP: pre-filled, one click to confirm. Third invoice: auto-synced to Xero without any review needed.
After 3 months, 95% of your invoices process automatically.
1
Invoice 1
Review✓ Approved manually
2
Invoice 2
Pre-filled✓ Approved fast
3
Invoice 3
Auto✓ Synced to Xero
4
Invoice 4+
Auto✓ Synced to Xero
Auto-sync activated after 3 approvals
Built for Xero, not bolted on
Tax code accuracy
Sumext reads your actual Xero tax rates - GST on Expenses, BAS Excluded, zero-rated - and applies the right one to every bill. No hardcoded defaults.
Chart of accounts sync
Your full chart of accounts syncs on connection. Every ledger account available in the dropdown. Stays up to date with daily sync.
Contacts sync
All your Xero vendors sync on connection. New vendors created automatically when an unknown supplier is detected.
Items sync
Products and services from Xero sync to Sumext. Useful for firms that track items on invoices.
5s
Average time invoice -> Xero
98%
Extraction accuracy rate
11min
Saved per invoice vs manual
95%
Auto-sync rate after 3 months
"Sumext gave us back hours every week. Invoices that used to take 15 minutes each now just appear in Xero, already coded and ready to approve."
Xero integration questions
Does Sumext work with all Xero regions?+-
Yes. Sumext works with Xero in Australia, New Zealand, the UK, and all other Xero-supported regions. Tax codes are pulled from your specific Xero organisation.
Does Sumext create bills or invoices?+-
Bills, accounts payable - money you owe to suppliers. Not sales invoices. Bills appear in Xero under Accounts Payable -> Awaiting Approval.
Can I disconnect Xero?+-
Yes. Go to Integrations -> Xero -> Disconnect. This immediately revokes Sumext's access to your Xero organisation.
What Xero plan do I need?+-
Any Xero plan works - Starter, Standard, or Premium. Sumext uses Xero's standard API which is available on all plans.
Is my Xero data secure?+-
Sumext only requests the permissions it needs: read access to contacts, accounts and tax rates; write access to create bills and attach documents. We never read your bank transactions or payroll.